Financial Accounting Level 1: Accounting Cycle Foundations
Meta Summary: Learn the foundation of financial accounting: accounting equation, double-entry system, journal entries, posting to ledgers, unadjusted trial balance, and adjusting entries. All content verified against IFRS, AccountingCoach, and OpenStax.
Table of Contents
Chapter 1: Core Concepts
1.1 What Is Accounting & Users of Information
Financial accounting is a system for measuring, recording, and conveying information about business results in a standardized way. It is used primarily to report information to parties outside of the company, such as external stakeholders.
Users of accounting information are divided into two categories: internal and external. Internal users are people within a business organization who use financial information, such as owners, managers, and employees. External users are people outside the business entity, including investors, lenders, suppliers, customers, and government agencies.
1.2 The Accounting Equation
The accounting equation is: Assets = Liabilities + Shareholder’s Equity. When adding total liabilities and total equity, the result should equal total assets.
Example
Total Assets................... 300,000
Total Liabilities.............. 250,000
Shareholder’s Equity........... 50,000
Check: 250,000 + 50,000...... 300,000
- Assets: Resources owned by a business with economic benefit, such as inventory, equipment, cash and short-term investments.
- Liabilities: Services a business hasn’t yet completed and the money it owes, such as loans, accounts payable, and accrued expenses.
- Equity: The net worth of the business. It’s what the owner would be left with if they sold business assets and paid down all debts.
1.3 Types of Accounts
Accounts are organized in the chart of accounts as follows: Assets, Liabilities, Owner’s (Stockholders’) Equity, Revenues or Income, Expenses, Gains, Losses.
To keep a company’s financial data organized, accountants sort transactions into records called accounts. This list is referred to as the company’s chart of accounts.
Chapter 2: Analyzing Transactions & Journals
2.1 Double-Entry System: Debits and Credits
Debits and credits in double-entry bookkeeping are entries made in account ledgers to record changes in value resulting from business transactions. A debit entry in an account represents a transfer of value to that account, and a credit entry represents a transfer from the account.
The amount in every transaction must be entered in one account as a debit and in another account as a credit. This double-entry system provides accuracy in the accounting records and financial statements.
Debits increase the value of assets and expense accounts and reduce the value of liabilities, equity, and revenue accounts. Conversely, credits increase the value of liability, equity, and revenue accounts and reduce the value of asset and expense accounts.
2.2 Journal Entries
Accountants use the general journal as part of their record-keeping system. The general journal is an initial record where accountants log basic information about a business transaction, such as when and where it occurred, along with the total amount.
A journal entry records debits and credits to post an accounting entry, along with a description of the transaction. You post journal entries into columns, and the left-hand column lists the account number and account title. To the right, you have two columns, one for debits and one for credits.
Chapter 3: Posting to Ledger & Unadjusted Trial Balance
3.1 Posting to the Ledger (T-Accounts)
Each account in the general ledger has its own t-chart. It consists of two columns, one for debits and one for credits, and is used to record and summarize all financial transactions. Debits appear on the left while credits appear on the right.
To calculate account balances using the T-account method, total all debits on the left side, total all credits on the right side, then subtract the smaller total from the larger total to find your account balance.
3.2 Unadjusted Trial Balance
An unadjusted trial balance is a list of all the accounts in your general ledger and their balances at a specific point in time, before any adjusting entries are made. Included in the unadjusted trial balance is a sum of all debits and credits to ensure they are equal and the books are balanced.
Its purpose is to verify that the total amount of debit balances in the general ledger accounts is equal to the total amount of credit balances. Generating an unadjusted trial balance is a step in the accounting cycle that takes place before creating financial statements.
Chapter 4: Adjusting Entries
4.1 Purpose and Types: Accruals & Deferrals
An adjusting journal entry is usually made at the end of an accounting period to recognize an income or expense in the period that it is incurred. It is a result of accrual accounting and follows the matching and revenue recognition principles.
There are two types of adjusting entries—deferrals and accruals. Deferrals may be either deferred expenses or deferred revenue. Accruals may be either accrued expenses or accrued revenue.
Deferrals are adjusting entries for items purchased in advance and used up in the future (deferred expenses) or when cash is received in advance and earned in the future (deferred revenue). Accruals are adjusting entries for revenues earned or expenses incurred that have not been recorded yet.
4.2 Depreciation and Estimates
Estimates are another type of adjusting entry and typically involve non-cash items, such as depreciation and amortization, and ensure that the value of assets and liabilities is accurate.
For example, when a company purchases a machine for $50,000 with a useful life of 10 years, the annual depreciation expense is $5,000. At the end of the first year, the company records a depreciation expense of $5,000 and increases accumulated depreciation. After the second year, accumulated depreciation is $10,000 and net book value is $40,000.
Chapter 5: Adjusted Trial Balance
5.1 Definition and Preparation
An adjusted trial balance is a report that lists all company accounts and their balances after adjustments have been made and ensures that all debit account balances match all credit account balances for an accounting period.
You prepare an adjusted trial balance after the unadjusted trial balance but before any other financial statements. The adjusted trial balance is a summary of the final balances in all accounts, which you then use to help prepare your financial reports.
Adjusted Trial Balance = Unadjusted Trial Balance + Adjusting Entries. The purpose is to correct any errors and to make the entity’s financial statements compatible with the requirements of an applicable accounting framework such as IFRS.
FAQ
What is the difference between unadjusted and adjusted trial balance?
An unadjusted trial balance lists all account balances before adjusting entries. An adjusted trial balance lists balances after adjusting entries for accruals, deferrals, and estimates, and is used to prepare financial statements.
Why must debits equal credits?
The double-entry system requires every transaction to have a debit and credit. This keeps the accounting equation Assets = Liabilities + Equity in balance and ensures accuracy in financial records.
References
What Is Financial Accounting and Why Is It Important? - American Express
Users of Accounting Information - Lumen Learning
What Is the Accounting Equation? Equity, Assets and Liabilities - Indeed
What is The Accounting Equation - Xero UK
Debits and credits - Wikipedia
Debits and Credits: In-Depth Explanation - AccountingCoach
Double-Entry Bookkeeping Guide for SMBs - QuickBooks
Unadjusted Trial Balance - Definition, Example - Study.com
Unadjusted trial balance definition - AccountingCoach
Adjusting Journal Entry - Corporate Finance Institute
2.3: Adjusting Entries - Business LibreTexts
Adjusted Trial Balance: Definition, Tables & Examples - Study.com
Trial balance: definition, types and how to prepare - Xero UK
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